The decor can be incorporated into how tables are decorated, how the food is displayed, or how a room is arranged. Organize DecorationsĮvents seem more fun when there are decorations that reinforce the theme. The food menu should reinforce the theme in the food selection as well as the paper products and the way the food is displayed.įor instance, if the theme is summer fun, the food table may be decorated with summer-themed paper products and decorations. People are naturally drawn to food so incorporate food and beverages into the event. The goal of these materials is to incorporate them into a marketing plan that is used to communicate that the event is happening and to get people interested in attending. Printed materials such as flyers, banners, or invitations, are all things that the theme would naturally flow through. Create Marketing Materials/HandoutsĪfter the theme is determined, you can incorporate a graphic description of the theme into printed materials that will be used to market the event. The creative graphics will help to get people excited about participating in the event. In the example of summer fun, graphics may include ice cream cones, sunglasses, chaise lounges, etc. The theme also influences any graphics and decorations for the event. A well-thought-out theme will help to determine the creative elements of the event.įor example, if the theme is Summer Fun, the creative elements may be things that are associated with summer.Ĭreative elements might include things like ice cream, BBQ, Corn on the Cob, etc. Identify An Event ThemeĮvery event should have a theme. Keeping an end goal in mind will help to dictate activities and agendas to meet the goal requirements. Whatever the focus, it is important to have a clearly stated goal for the planning committee that is considered throughout the entire planning process. An event goal simply states what it hopes to achieve by hosting this event.Īsk yourselves – Is the goal of this event to show appreciation, educate, sell an opportunity, or encourage faithful volunteers? The first thing a planning team needs to determine is the event goal. So in this example budget, an event that hosts 100 people will have a budget of $1,000. An example budget might look like this: Budget Item Plan it on a cost per person model which will help you to keep costs under control.įor example, if the budget allows for $10 per person, the team needs to determine how that $10 will be divided amongst all of the planning elements of food, marketing, decor, AV support, gift, etc. Make sure someone authorizes spending for the event and allocates budget dollars. It is really important to begin any planning with an event budget. When selecting team members, look for people who not only have a passion for the event but also individuals who can help to add a creative flair to the occasion.Ĭreative people think of the small details that can help take an event from ordinary to extraordinary – so try to capture those creative juices and take advantage of them! 2. This team will make the planning and execution of the event easier and more manageable. Try to identify at least four or five people to share the responsibility. Successful event planning includes identifying a team of people who can help with all of the logistical aspects of the event and use an event planning template. It takes a team to pull off a successful event. 15 Tips For Planning a Volunteer Appreciation Event 1. Whether you are planning a training event, an appreciation dinner, new volunteer orientation, or a volunteer recruitment fair – the model should include the same basic planning elements. The trick is to be strategic and organized in the planning and delivery. Planning events to show appreciation to volunteers can be fun and rewarding. Life is slowly getting back to a new normal and now might be a good time to think about saying thank you to your faithful volunteers. ![]() There are jobs that need to get done, and thankfully there are faithful volunteers who have helped so many churches maintain during this challenging time. The Covid pandemic has been tough for everyone.īut the church goes on. Volunteers are the labor engine of a church and most churches would not exist without this free labor force. What would the church do without its faithful volunteers!
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